How to Build Systems That Actually Fit Your Energy
You don’t need a stricter routine.
You need a system that makes sense for the way you work.
Because right now?
You’re trying to use a Notion dashboard you hate opening
You’ve downloaded five different productivity templates
You made a beautiful time-blocked calendar... that you abandoned by Wednesday
And it’s not because you’re a mess.
It’s because the system you’re trying to use wasn’t built for your brain.
What Most Productivity Advice Gets Wrong
Most systems are designed for:
Neurotypical brains
Full-time availability
Burnout denial
People with assistants, child-free lives, or a very different energy profile
So when that planner or content calendar doesn’t work for you, you assume:
“I just need more discipline.”
But it’s not you.
It’s the system.
Why You Need a Rhythm — Not a Routine
Routines are rigid.
They say: “Do this at 7am every day or you’ve failed.”
Rhythms are flexible.
They say: “These are the things that matter. Let’s fit them in when it works best.”
A rhythm gives you:
Enough structure to stay grounded
Enough flexibility to stay sane
Enough clarity to stop questioning everything
Signs You’re Running Without a Rhythm
You wake up overwhelmed and unsure where to start
Your calendar looks busy, but nothing feels “done”
You finish the week feeling like you failed, even though you worked nonstop
You resist structure because past ones have felt too rigid or corporate
What a Working Rhythm Can Do
Imagine this:
You know what kind of work to do on which days
You know when to push and when to pause
You make progress on the right things — without burning out
You trust that everything has a place, even if not everything gets done today
That’s the power of a rhythm.
It doesn’t demand perfection.
It just creates a shape for your week that supports your energy — and your goals.
3 Myths About Structuring Your Week
❌ “If I was serious, I’d wake up earlier.”
Wrong. Some of your best work might happen at 11am — or 9pm.
❌ “I need to follow a CEO routine to grow.”
Also wrong. You don’t need a cold plunge or a 5am journal habit. You need a workflow that supports your focus and recovery.
❌ “Planning kills creativity.”
Nope. Planning protects your creativity — by freeing your brain from chaos.
A Rhythm That Actually Works
Here’s how to start:
1. Anchor your week with themed days
For example:
Monday = CEO day (planning, review, direction)
Tuesday = Client day
Wednesday = Creative work
Thursday = Content / delivery
Friday = Flex + admin
You don’t need to follow this perfectly — it’s just a map.
2. Match work to your energy
Ask: When do I feel sharpest? What drains me?
Batch demanding tasks when you’re most alert. Reserve lower-lift work for when you’re fried.
3. Build in recovery time on purpose
If your plan doesn’t account for being human, it will break by Thursday.
Leave buffer time. Schedule breaks. Create margin.
4. Simplify your “CEO checklist”
Instead of endless admin lists, focus on a short weekly review:
What worked?
What didn’t?
What’s the one move this week that’ll move me forward?
That’s it.
You Don’t Need a Perfect System
You need a repeatable rhythm that:
Respects your bandwidth
Protects your focus
Reduces second-guessing
Lets you breathe
And you need permission to try, refine, and rebuild it as your life shifts.
That’s not failure — it’s flexibility.
Want Help Building Your Rhythm?
Inside The Unscattered Business Method, I help you create a custom rhythm you can actually stick to — one that’s realistic, energizing, and completely unrigid.
But if you want to start today?
👉 Pick one rhythm shift.
Maybe it’s no meetings before 10am.
Maybe it’s batching your content on Thursdays.
Maybe it’s deleting 3 tools you never open.
Start there.
👋 Ready to create a rhythm that works for your brain?
I send weekly clarity hits to high-functioning, hot-mess entrepreneurs who are tired of systems that don’t fit.
👉 [Subscribe to A Little Unscattered] — and start building a business that feels better to run.
